Job Description
Are you organized, proactive, and ready for a rewarding role in Oklahoma City?
Apex Administrative Solutions is currently seeking a dedicated Administrative Assistant to join our thriving team. We are proud to offer our employees Daily Pay options, giving you immediate access to your earnings. With a focus on work-life balance, we provide a Flexible Schedule tailored to your availability.
In this pivotal role, you will be the backbone of our daily operations, ensuring seamless communication and efficient workflow management. We are looking for a self-starter who thrives in a fast-paced environment and is eager to contribute to our company's success.
Responsibilities
- Manage Daily Operations: Oversee general office duties including filing, data entry, and document management to ensure smooth daily workflow.
- Scheduling & Coordination: Schedule appointments and meetings, coordinate travel arrangements, and manage internal calendars efficiently.
- Customer Communication: Serve as the primary point of contact for clients and vendors via phone and email, maintaining a professional and welcoming demeanor.
- Record Keeping: Maintain accurate and up-to-date records of financial transactions, client information, and company policies.
- Office Support: Prepare reports, presentations, and correspondence; manage office supplies and inventory.
- Special Projects: Assist management with ad-hoc projects and process improvements to enhance office productivity.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Experience: Proven experience as an Administrative Assistant or in a similar support role (1-2 years preferred).
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic computer operations.
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with all levels of staff.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively under pressure.
- Reliability: Punctual, dependable, and capable of working independently with minimal supervision.