Job Description
Join CityStaff Solutions as a Local Administrative Assistant in Oakland, CA and enjoy the flexibility of daily pay! We're seeking a highly organized professional to support our dynamic team with essential office operations. This temporary role offers immediate compensation and the opportunity to build your career in administrative support while making a tangible impact. If you thrive in fast-paced environments and possess exceptional multitasking abilities, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Process incoming communications (emails, calls, mail) and route appropriately
- Prepare and distribute correspondence, reports, and confidential documents
- Maintain digital filing systems and ensure accurate record-keeping
- Assist with onboarding processes including new hire paperwork and equipment setup
- Coordinate office logistics including supplies, equipment maintenance, and vendor relationships
- Support departmental projects through data entry, research, and presentation preparation
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Excellent written and verbal communication skills with attention to detail
- Ability to handle sensitive information with discretion and confidentiality
- Strong time management skills with ability to prioritize competing deadlines
- Proven experience with office equipment (printers, scanners, multi-line phones)
- Associate's degree or equivalent professional certification preferred