Job Description
We are looking for a dedicated and detail-oriented Administrative Assistant to join our dynamic team in the heart of Charlotte, NC. If you are a self-starter who thrives in a fast-paced environment and possesses a high level of professionalism, we want to meet you.
In this pivotal role, you will provide critical support to senior leadership, ensuring smooth daily operations and facilitating effective communication across departments. This is an immediate hiring opportunity for a candidate ready to make an immediate impact.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate domestic and international travel arrangements.
- Handle all incoming communications, including email correspondence and phone inquiries, with a high degree of professionalism.
- Prepare, proofread, and distribute internal reports, presentations, and meeting minutes.
- Maintain and organize digital and physical filing systems to ensure easy information retrieval.
- Assist with office management duties, including inventory control of supplies and coordination of vendor services.
- Screen and direct visitors and guests to ensure a welcoming environment.
- Perform data entry tasks and update CRM systems accurately.
Qualifications
- High School Diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Proven experience (2+ years) in an administrative support or office management role.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to prioritize tasks and meet tight deadlines.
- Excellent verbal and written communication skills.
- Ability to maintain strict confidentiality and exercise sound judgment at all times.
- Valid driver's license and reliable transportation.