Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in the heart of downtown Boston. In this pivotal role, you will provide exceptional support to senior leadership and ensure the smooth operation of our office. We offer a competitive benefits package, a collaborative work environment, and clear pathways for career advancement.
Key Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate conference calls with precision.
- Prepare and edit correspondence, memos, reports, and presentations.
- Coordinate domestic and international travel arrangements, including itineraries and expense reporting.
- Act as the primary point of contact for internal and external stakeholders.
- Maintain office inventory, order supplies, and manage vendor relationships.
- Screen and direct phone calls; route inquiries to the appropriate personnel.
- Assist with project management tasks and data entry as needed.
Qualifications:
- Associate’s degree or Bachelor’s degree in Business Administration or a related field.
- Minimum of 3 years of professional administrative experience.
- Proven proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace.
- Strong written and verbal communication skills with a polished professional demeanor.
- Excellent organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
- Discreet and trustworthy with sensitive information.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate conference calls with precision.
- Prepare and edit correspondence, memos, reports, and presentations.
- Coordinate domestic and international travel arrangements, including itineraries and expense reporting.
- Act as the primary point of contact for internal and external stakeholders.
- Maintain office inventory, order supplies, and manage vendor relationships.
- Screen and direct phone calls; route inquiries to the appropriate personnel.
- Assist with project management tasks and data entry as needed.
Qualifications
- Associate’s degree or Bachelor’s degree in Business Administration or a related field.
- Minimum of 3 years of professional administrative experience.
- Proven proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace.
- Strong written and verbal communication skills with a polished professional demeanor.
- Excellent organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
- Discreet and trustworthy with sensitive information.