Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our rapidly growing team in Austin, Texas. As a key member of our front office, you will ensure the smooth operation of our daily business activities, providing essential support to management and staff.
At Austin Central Office Services, we value efficiency, professionalism, and a positive attitude. If you thrive in a fast-paced environment and have a passion for organization, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and distribute internal communications, including professional emails, memos, and quarterly reports.
- Handle incoming calls, screen visitors, and direct inquiries to the appropriate department or individual.
- Assist in the preparation of presentations, proposals, and documentation for executive meetings.
- Maintain and organize office supplies and digital filing systems to ensure maximum accessibility.
- Process invoices, expense reports, and payroll documentation with high accuracy.
- Collaborate with cross-functional teams to support office operations and special projects.
Qualifications
- Proven experience as an Administrative Assistant or Office Support role (2+ years preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional verbal and written communication skills with a polished, professional demeanor.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively under tight deadlines.
- High school diploma or equivalent; Associate degree or relevant certification is a plus.
- Ability to work independently with minimal supervision.