Job Description
Join our award-winning team as a dynamic Administrative Assistant in sunny Virginia Beach! We're seeking a tech-savvy professional to support our fast-paced office environment with exceptional organizational skills. This premium full-time role offers unmatched flexibility: choose your core hours (7am-7pm) and enjoy 2 remote workdays per week. Coastal Business Solutions provides comprehensive benefits including health insurance, 401(k) matching, and generous PTO. Perfect for work-life balance seekers!
As our office's central hub, you'll coordinate high-level executive calendars, manage confidential client communications, and streamline operational workflows. Our collaborative culture values initiative and creativity—no micromanagement here! If you thrive in adaptable environments and want to make tangible impact, apply today to transform administrative work into your career passion.
Responsibilities
- Executive calendar management and meeting coordination across multiple time zones
- Compose professional correspondence and executive-level reports using Microsoft Office Suite
- Oversee digital filing systems with 99.9% accuracy and confidential document handling
- Manage vendor relationships and procurement processes with budget oversight
- Coordinate international travel arrangements and expense reporting
- Lead onboarding processes for new hires with personalized welcome packages
- Implement efficiency improvements using Asana/Slack collaboration tools
Qualifications
- Associate's degree or equivalent administrative certification (3+ years experience accepted)
- Advanced proficiency in Microsoft Office 365 (Excel pivot tables, PowerPoint design)
- Proven experience with CRM systems (Salesforce preferred)
- Exceptional written communication skills with portfolio samples
- Ability to manage competing priorities with calm professionalism
- Valid US driver's license and reliable transportation
- Experience working in flexible/hybrid work environments