Job Description
Join our dynamic team as a full-time Administrative Assistant at Oceanview Solutions Group in Long Beach, CA. We're seeking a highly organized professional to provide exceptional office support and ensure seamless daily operations. This role is perfect for detail-oriented individuals who thrive in fast-paced environments and value precision in administrative tasks. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative setting.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute professional correspondence, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process expense reports, invoices, and purchase orders using accounting software
- Coordinate office inventory management and vendor relationships
- Support HR functions including onboarding and documentation
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years in office support or executive assistant roles
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling platforms (e.g., Calendly) and document management systems
- Ability to multitask and prioritize in deadline-driven environments