Job Description
Join our dynamic team at Pacific Bay Partners as a key Administrative Assistant in the heart of Oakland. We're seeking a highly organized professional to provide exceptional office support and ensure seamless operations for our growing firm. This is an opportunity to make a tangible impact in a collaborative environment while developing your career in administrative excellence.
Why You'll Love Working With Us: Competitive compensation package, comprehensive health benefits, flexible work arrangements, and a commitment to professional development. Our Oakland office is centrally located with easy public transit access.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle incoming communications, including emails, calls, and correspondence with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare, edit, and distribute confidential documents and reports
- Coordinate office procurement, inventory management, and vendor relationships
- Assist with travel arrangements and expense report processing
- Support onboarding processes and serve as a point of contact for new hires
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage multiple priorities with competing deadlines
- Experience with calendar management and meeting coordination
- Discretion handling confidential information and sensitive situations
- Proactive problem-solving and adaptability in fast-paced environments