Job Description
Join our dynamic team as an Administrative Assistant in Boston's thriving business district! We're urgently seeking a highly organized professional to provide critical office support and drive operational excellence. This full-time role offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment. If you thrive in fast-paced settings and possess exceptional multitasking skills, we encourage you to apply immediately.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics
- Prepare and edit professional correspondence, reports, and confidential documents
- Oversee office operations, including supply inventory, equipment maintenance, and vendor relations
- Handle incoming communications, prioritizing emails and calls for timely responses
- Coordinate travel arrangements, expense reports, and meeting preparations
- Support data management through accurate record-keeping and document filing systems
- Assist with onboarding processes and serve as primary point of contact for visitors
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 3 years of administrative support experience in professional settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with strong attention to detail
- Proven ability to manage competing priorities in deadline-driven environments
- Discretion when handling confidential information and sensitive matters
- Experience with office management software (e.g., Salesforce, Asana) preferred