Job Description
Join our fast-paced energy sector team in downtown Houston as a key Administrative Assistant! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This hybrid role offers competitive benefits, professional development opportunities, and a collaborative work environment in the heart of Houston's business district. If you thrive in dynamic settings and excel at multitasking, apply today to become the backbone of our organization!
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange domestic/international travel
- Prepare confidential documents, reports, and correspondence with precision
- Oversee office inventory, vendor relationships, and supply chain management
- Serve as primary point of contact for internal/external stakeholders
- Implement digital filing systems and ensure data integrity
- Coordinate onboarding processes and new employee orientation
- Assist with budget tracking and expense report processing
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven experience with calendar management and travel coordination
- Strong attention to detail and ability to handle confidential information
- Experience with office management software (e.g., Asana, Trello)
- Ability to prioritize tasks in deadline-driven environments