Job Description
Join our dynamic team at Oakland City Government as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our municipal office with exceptional administrative expertise. This pivotal role ensures seamless daily operations through meticulous scheduling, documentation, and communication management. If you thrive in a fast-paced environment and excel at precision, your next career opportunity awaits in the heart of Oakland.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute official documents, reports, and correspondence
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process procurement requests, expense reports, and vendor invoices
- Support departmental projects through data entry, research, and presentation preparation
- Coordinate office supplies inventory and equipment maintenance
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years in office support or administrative coordination role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with municipal/government operations preferred
- Ability to manage competing priorities with professionalism