Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our fast-paced operations! We're seeking a highly organized professional to provide comprehensive support to our executive team and ensure seamless office functions. This immediate hire position offers competitive compensation and growth opportunities in Chicago's vibrant business district. If you thrive in a collaborative environment and excel at multitasking, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Organize and maintain digital filing systems with meticulous attention to detail
- Coordinate office operations, including supply inventory and vendor relationships
- Support team meetings through preparation, documentation, and follow-up
- Assist with onboarding processes and new employee orientation
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Detail-oriented with high accuracy in data entry and documentation
- Proven ability to maintain confidentiality and exercise discretion
- Associates degree or equivalent professional certification preferred