Job Description
We're seeking a dynamic Administrative Assistant to join our Indianapolis team immediately! This is a full-time role offering competitive compensation and growth opportunities. You'll be the backbone of our operations, ensuring seamless office functions and supporting executive teams with precision and professionalism. If you thrive in fast-paced environments and excel at multitasking, we want to hear from you!
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel arrangements for executives
- Handle incoming communications (phone, email, mail) and route inquiries appropriately
- Prepare, edit, and distribute professional correspondence and reports
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Support event planning and meeting logistics for internal and external stakeholders
- Process expense reports and assist with basic bookkeeping tasks
Qualifications
- Minimum 2 years of administrative support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Associates degree or equivalent professional certification preferred
- Experience with office management software (e.g., Salesforce, Asana)
- Ability to maintain confidentiality and exercise discretion with sensitive information