Job Description
Join our dynamic Chicago team as a Local Administrative Assistant and become the backbone of our office operations! We're seeking a detail-oriented professional to support executives and ensure seamless daily workflows in our downtown Loop location. Enjoy competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment. If you thrive in fast-paced settings and excel at multitasking, this is your chance to shine in Chicago's vibrant business district!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize office operations, including inventory management and supply procurement
- Support departmental projects with data entry, record keeping, and file maintenance
- Coordinate meetings, including booking venues, preparing materials, and taking minutes
- Assist with onboarding processes and new employee orientation
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in a professional setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Proven experience with calendar management and scheduling tools
- Ability to maintain confidentiality and exercise discretion with sensitive information