Job Description
Join our dynamic team at Tampa Bay Innovations as a flexible Administrative Assistant! We're seeking a highly organized professional to support our daily operations with exceptional efficiency and a positive attitude. Enjoy a part-time schedule with adaptable hours while making a significant impact in a collaborative environment. If you thrive in fast-paced settings and excel at multitasking, this is your opportunity to grow with us.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executives
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Coordinate office operations including supplies, equipment, and vendor relationships
- Support event planning and meeting logistics for internal and external stakeholders
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and new employee orientation materials
Qualifications
- Associate's degree or equivalent experience in office administration
- 3+ years of administrative support experience in a professional setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks and meet deadlines in changing environments
- Strong organizational skills with attention to detail and accuracy
- Experience handling confidential information with discretion