Job Description
We are seeking a highly skilled Administrative Assistant to join our dynamic team immediately in downtown Chicago. This urgent hiring opportunity offers competitive compensation and a chance to work in a fast-paced corporate environment. If you're organized, tech-savvy, and thrive in deadline-driven settings, we encourage you to apply today!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across departments
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office operations including supply inventory, equipment maintenance, and vendor relations
- Handle confidential information with discretion and maintain accurate filing systems
- Support team coordination through meeting logistics, travel arrangements, and expense processing
- Serve as primary point of contact for internal and external communications
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in high-pressure situations
- Associate's degree or equivalent professional certification required
- Experience with CRM systems (e.g., Salesforce, HubSpot) preferred