Job Description
Join our dynamic team at Premier Business Solutions Inc. as a full-time Administrative Assistant in the heart of New York City. We're seeking a highly organized professional to support our executive team with exceptional administrative support, flexible scheduling options, and opportunities for growth in a collaborative environment. Enjoy competitive compensation, comprehensive benefits, and a modern workplace culture that values work-life balance.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and presentations with meticulous attention to detail
- Oversee office operations including inventory management, vendor coordination, and facility maintenance
- Serve as primary point of contact for internal and external communications via phone, email, and video conferencing
- Coordinate cross-departmental projects and meetings, ensuring seamless information flow
- Implement and maintain efficient filing systems (both digital and physical)
- Assist with budget tracking, expense reports, and basic bookkeeping tasks
Qualifications
- Associate's degree or equivalent administrative experience (minimum 3 years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Proven experience with calendar management and complex scheduling
- Strong written and verbal communication skills with professional demeanor
- Ability to handle confidential information with discretion and integrity
- Experience with office management software (e.g., Asana, Trello, or similar)
- Flexibility to adapt to changing priorities and work occasional overtime