Job Description
Join our dynamic team at Metropolitan Administrative Solutions as a full-time Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our New York-based executives and ensure seamless office functionality. This immediate hiring opportunity offers competitive compensation, comprehensive benefits, and a collaborative environment where your contributions are valued.
As a key member of our administrative team, you'll play a pivotal role in maintaining efficient workflows, enhancing productivity, and fostering positive workplace experiences. If you thrive in fast-paced settings and excel at multitasking, this is your chance to advance your career with a forward-thinking organization committed to professional growth.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Process incoming communications (calls, emails, correspondence) with professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare, edit, and distribute documents, reports, and presentations
- Coordinate office operations, including supply inventory and vendor relationships
- Assist in onboarding new hires and provide cross-departmental support
- Manage confidential information with discretion and adhere to data security protocols
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 3 years of administrative support experience in a corporate setting
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience handling confidential information
- Ability to adapt quickly to changing priorities in a fast-paced environment
- Must be authorized to work in the United States