Job Description
Join our dynamic team at CityWide Solutions as a full-time Administrative Assistant and become the backbone of our Jacksonville operations! We're seeking a detail-oriented professional to support our executives and ensure seamless office operations. This immediate opening offers competitive compensation, comprehensive benefits, and room for career growth in a supportive environment. If you excel at multitasking, prioritize accuracy, and thrive in fast-paced settings, apply today to start your journey with us!
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with strict confidentiality protocols
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Procure office supplies, manage inventory, and coordinate vendor relationships
- Support onboarding processes for new hires and coordinate training sessions
- Assist with event planning and coordination for company functions
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 3+ years of administrative support experience in a professional setting
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage multiple priorities with tight deadlines
- Proficiency with office equipment (printers, scanners, phone systems)
- Valid Florida driver's license and reliable transportation