Job Description
Join our dynamic team at InnovateTech Solutions as a full-time Administrative Assistant in the heart of San Jose's tech hub. We're seeking a detail-oriented professional to support our executive operations with precision and efficiency. This hybrid role combines in-office collaboration with remote flexibility, offering comprehensive benefits including health insurance, 401(k) matching, and professional development stipends. Enjoy a collaborative culture in our state-of-the-art facility with free parking and easy public transit access.
Responsibilities
- Manage and maintain accurate digital filing systems with daily data entry into CRM and ERP platforms
- Coordinate executive calendars, meetings, and travel arrangements with meticulous attention to detail
- Process incoming communications (email, phone, mail) and prioritize urgent inquiries
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office inventory management and vendor relationships for operational supplies
- Assist with onboarding processes including new hire documentation and system training
- Support cross-departmental projects with data analysis and administrative task delegation
Qualifications
- Minimum 3 years experience in administrative support with proven data entry proficiency
- Advanced expertise in Microsoft Excel, Word, and Outlook; familiarity with Salesforce preferred
- Exceptional typing speed (60+ WPM) with 99.5% accuracy in data verification
- Strong organizational skills with ability to manage competing deadlines in fast-paced environments
- Professional demeanor with polished written and verbal communication abilities
- Associate's degree in Business Administration or related field required
- Experience working in tech or corporate environments preferred