Job Description
Join our vibrant team as a key administrative hub supporting Oakland's municipal operations. This premium opportunity offers competitive benefits, professional growth, and the chance to serve our diverse community in a dynamic environment. We're seeking a detail-oriented professional to streamline workflows and ensure seamless office operations across multiple departments.
Responsibilities
- Manage departmental calendars, coordinate meetings, and arrange logistics for executive staff
- Process confidential documents, maintain digital filing systems, and ensure compliance with record-keeping protocols
- Act as primary point of contact for internal/external stakeholders, providing exceptional customer service
- Prepare comprehensive reports, presentations, and correspondence using advanced Microsoft Office Suite
- Oversee procurement processes, inventory management, and budget tracking for assigned departments
- Coordinate travel arrangements, expense reports, and administrative support for field operations
Qualifications
- Associate's degree in Business Administration or related field (3+ years experience accepted in lieu)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Proven experience with ERP systems and digital document management platforms
- Exceptional organizational skills with ability to manage competing priorities in fast-paced settings
- Strong written and verbal communication abilities with attention to cultural sensitivity
- Valid California Driver's License and clean driving record for occasional field visits