Job Description
Join our dynamic team at City Innovations Group as a full-time Administrative Assistant in the heart of San Jose. This pivotal role supports our executive team and ensures seamless office operations. We're seeking a proactive professional with exceptional organizational skills to maintain our high-performance environment. Enjoy competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative workspace.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Oversee office inventory management and procurement processes
- Coordinate travel arrangements and expense reporting for staff
- Maintain digital and physical filing systems with strict confidentiality
- Support onboarding processes for new team members
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with calendar management and meeting coordination
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving and adaptability in fast-paced environments