Job Description
Are you a detail-oriented professional looking to make an impact in the heart of Seattle? Pacific Heights Solutions is seeking a dynamic and organized Administrative Assistant to join our high-performing team. We are committed to fostering a modern, inclusive, and efficient workplace environment where your contributions are valued.
In this pivotal role, you will serve as the backbone of our daily operations, ensuring that our office functions seamlessly while providing top-tier support to our leadership team. If you thrive in a fast-paced setting and possess a keen eye for detail, we want to meet you.
Why You’ll Love Working Here
- Competitive Compensation: Salary commensurate with experience.
- Modern Culture: Collaborative environment in the vibrant Seattle tech district.
- Growth Opportunities: Clear pathways for professional advancement.
Responsibilities
- Manage front desk operations, including professional greeting of visitors and management of multi-line phone systems.
- Coordinate internal and external meetings, including scheduling, room bookings, and agenda preparation.
- Maintain and organize physical and digital filing systems to ensure data accessibility and security.
- Process incoming and outgoing mail, packages, and couriers with accuracy and timeliness.
- Assist in inventory management of office supplies and equipment, placing orders as needed.
- Prepare expense reports and assist with general administrative projects to support departmental goals.
- Answer general inquiries and direct them to the appropriate personnel efficiently.
Qualifications
- High school diploma or equivalent; Associate’s degree in Business Administration preferred.
- Minimum of 2-3 years of experience in administrative support or office management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Experience with basic accounting software (e.g., QuickBooks) is a plus.
- Must be authorized to work in the United States.