Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our executive team and ensure seamless office operations in our Virginia Beach headquarters. This role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment. If you excel at multitasking, possess exceptional communication skills, and thrive in fast-paced settings, we encourage you to apply and make a meaningful impact on our organization's success.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Coordinate office operations including supply inventory and equipment maintenance
- Support onboarding processes for new team members
- Manage confidential information with discretion and professionalism
- Assist with budget tracking and expense report processing
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage competing priorities and deadlines
- Experience with office management software (e.g., Salesforce, Asana)
- Valid driver's license and reliable transportation