Job Description
Join our dynamic team as a full-time Administrative Assistant at Oakland Business Solutions! We're seeking a highly organized professional to support our daily operations with precision and enthusiasm. This immediate opening offers a competitive salary and benefits package in the heart of Oakland's thriving business district. If you excel in multitasking, communication, and office management, we want to meet you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with meticulous attention to detail
- Support budget tracking, expense reports, and invoice processing
- Coordinate travel arrangements and logistics for team members
- Assist with onboarding processes and new employee orientations
- Collaborate with cross-functional teams to ensure operational efficiency
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Experience with office equipment (copiers, scanners, multi-line phone systems)
- Positive attitude with excellent interpersonal skills