Job Description
Join our dynamic team at CityScape Solutions as a Local Administrative Assistant and become the backbone of our thriving Jacksonville operations. We're seeking a highly organized professional to support our city services division with exceptional administrative excellence. This full-time position offers immediate opportunities for career growth in a supportive environment where your skills directly impact community development projects. Enjoy competitive compensation, comprehensive benefits, and the chance to work within Florida's fastest-growing administrative sector.
Responsibilities
- Manage executive calendars, coordinate complex meeting logistics, and arrange cross-departmental communications
- Prepare confidential documents, reports, and correspondence with meticulous attention to detail
- Oversee office inventory management, vendor relationships, and procurement processes
- Handle sensitive data entry, record maintenance, and document archiving systems
- Support budget tracking, expense reporting, and invoice processing workflows
- Act as primary point of contact for internal/external stakeholders with professional communication
- Coordinate special events and community outreach initiatives for local government partnerships
Qualifications
- Minimum 3 years administrative experience in municipal or corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize multiple competing deadlines
- Strong written and verbal communication abilities with professional demeanor
- Associates degree in Business Administration or related field preferred
- Experience with ERP systems and document management software
- Valid Florida driver's license required for occasional off-site meetings
- Ability to pass background check and drug screening