Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant in the heart of Long Beach! We're seeking a highly organized professional to support our executive team with exceptional administrative excellence. This immediate opening offers competitive compensation, comprehensive benefits, and a collaborative environment where your skills will truly make an impact. If you're a detail-oriented multitasker ready to elevate our operations, apply today!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Handle incoming communications, screen calls, and prioritize inquiries for department heads
- Oversee office inventory, procurement processes, and vendor relationship management
- Coordinate departmental events, training sessions, and team-building activities
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support onboarding processes for new hires and assist with HR documentation
Qualifications
- Associate's degree or equivalent certification in Business Administration
- Minimum 3 years of progressive administrative support experience
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with strict deadlines
- Advanced knowledge of office equipment and digital collaboration tools
- Professional demeanor with strong discretion and confidentiality awareness
- Valid California driver's license and reliable transportation