Job Description
Join our dynamic team as a Full-Time Administrative Assistant at Oakland Business Solutions. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This immediate opening offers competitive compensation and growth opportunities in Oakland's thriving business district. If you excel at multitasking and possess exceptional communication skills, apply now to become an integral part of our award-winning organization.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare and edit correspondence, reports, and confidential documents
- Oversee office supplies inventory and vendor relationships
- Coordinate meetings, including preparation of materials and minute-taking
- Act as primary point of contact for internal and external communications
- Manage expense reports and assist with basic bookkeeping tasks
- Maintain digital filing systems and ensure data accuracy
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years in executive support or administrative role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Ability to prioritize tasks and manage competing deadlines
- Experience with scheduling software and calendar management
- Discretion when handling confidential information