Job Description
Join our dynamic team at City Innovations Inc. in the heart of San Francisco! We're seeking a highly organized Administrative Assistant to support our growing operations with exceptional flexibility. This hybrid role offers adaptable hours while maintaining core business hours, perfect for work-life balance. You'll be the backbone of our office, ensuring seamless daily operations and supporting diverse departments with professionalism and precision.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Maintain digital filing systems and ensure accurate record-keeping for all documents
- Process expense reports, invoices, and financial documentation with meticulous attention to detail
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor relations
- Support special projects including event coordination and data management tasks
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years of administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Experience with calendar management and scheduling tools
- Adaptability to flexible schedule requirements including occasional evenings/weekends