Job Description
Join our innovative team at Pacific Coast Solutions as a Flexible Schedule Administrative Assistant and enjoy the perfect work-life balance in sunny California! We're seeking a highly organized professional to support our dynamic operations with a part-time schedule tailored to your availability. This hybrid role combines remote flexibility with occasional in-office collaboration, offering 25-30 hours per week with adaptable hours between 8 AM-5 PM. Our modern downtown San Francisco office boasts stunning bay views, wellness programs, and a collaborative culture that values autonomy. If you're a proactive multitasker ready to elevate your career without sacrificing personal commitments, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate meetings, and handle complex scheduling across multiple time zones
- Process expense reports, invoices, and financial documentation with precision using QuickBooks
- Compose and edit professional correspondence, presentations, and reports in Microsoft Office Suite
- Serve as primary point of contact for internal/external stakeholders, providing exceptional client support
- Coordinate travel arrangements, logistics, and event planning for departmental initiatives
- Maintain digital filing systems and ensure compliance with data security protocols
- Collaborate with cross-functional teams to support project deadlines and departmental goals
Qualifications
- Minimum 3 years administrative experience in fast-paced corporate or tech environment
- Proficiency in Microsoft Office Suite, Google Workspace, and calendar management tools
- Exceptional written/verbal communication skills with attention to detail
- Proven ability to multitask and prioritize competing deadlines in flexible work settings
- Associate's degree or equivalent professional certification required
- Experience with CRM systems (Salesforce preferred) and expense tracking software
- Strong problem-solving skills with ability to work independently with minimal supervision