Job Description
Join our dynamic team as a full-time Administrative Assistant in Portland, OR! We're seeking a highly organized professional to provide exceptional support with a flexible schedule that promotes work-life balance. At Innovate Solutions Inc., we value innovation and collaboration, offering a modern workspace where your administrative expertise will drive operational excellence.
This hybrid role combines in-office presence with remote flexibility, requiring 3 days onsite and 2 days remote weekly. You'll be the backbone of our executive team, ensuring seamless operations while contributing to our company's growth in the tech sector.
What We Offer:
- Competitive salary with comprehensive benefits
- Flexible hybrid work schedule
- Professional development opportunities
- Modern downtown Portland location
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across departments
- Prepare and edit professional documents, reports, and presentations using Microsoft Office Suite
- Handle incoming communications, including emails, phone calls, and correspondence
- Coordinate office logistics, including travel arrangements, event planning, and vendor management
- Maintain digital filing systems and ensure confidential document security
- Support onboarding processes for new hires and training initiatives
- Assist with budget tracking and expense report processing
Qualifications
- 3+ years of administrative support experience in a professional setting
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Associate's degree or equivalent combination of education and experience
- Experience with calendar management and scheduling tools