Job Description
Join our dynamic team as an Administrative Assistant and launch your career in office support! We're seeking a motivated, detail-oriented individual to provide essential administrative services to our thriving Chicago-based operations. This entry-level role offers comprehensive training and growth opportunities within a supportive environment. Perfect for recent graduates or career changers looking to develop professional skills in scheduling, communication, and office management.
At Premier Office Solutions, we value teamwork and professional development. You'll gain hands-on experience with industry-standard tools while supporting executives across multiple departments. Our collaborative culture ensures you'll receive mentorship and guidance to excel in this foundational role.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Maintain organized filing systems (digital and physical) for documents and records
- Assist with office supply inventory management and procurement processes
- Prepare, edit, and distribute professional correspondence and reports
- Support team coordination for events, travel arrangements, and meeting logistics
- Perform basic data entry and maintain accurate departmental databases
- Provide backup coverage for reception duties as needed
Qualifications
- High school diploma or equivalent; college coursework or degree preferred
- Strong written and verbal communication skills with professional demeanor
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional attention to detail and organizational abilities
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment (printers, scanners, phones)
- Positive attitude with willingness to learn new systems and processes
- No prior experience required – training provided!