Job Description
Join Omaha's premier administrative team as a full-time Administrative Assistant with flexible scheduling options. We're seeking a highly organized professional to support our dynamic leadership team in a hybrid-friendly environment. Enjoy competitive compensation, comprehensive benefits, and a culture that values work-life balance. This role offers growth opportunities within our rapidly expanding corporate services firm.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Oversee office operations including supply inventory, equipment maintenance, and vendor relations
- Act as primary point of contact for internal/external communications via phone, email, and video conferencing
- Coordinate departmental meetings, prepare agendas, and maintain accurate meeting minutes
- Implement digital filing systems and ensure compliance with document retention policies
- Support onboarding processes for new hires and assist with HR-related administrative tasks
Qualifications
- Associate's degree or equivalent administrative experience required (Bachelor's preferred)
- 3+ years of progressive administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with demonstrated ability to prioritize competing tasks
- Strong written and verbal communication skills with professional demeanor
- Experience with calendar management software (e.g., Calendly, Microsoft Bookings)
- Ability to maintain confidentiality and handle sensitive information with discretion
- Flexibility to work occasional evenings/weekends for critical project deadlines