Job Description
Join our dynamic team at Boston Business Solutions as a full-time Administrative Assistant! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This immediate opportunity offers competitive compensation, growth potential, and a collaborative environment in Boston's vibrant Financial District.
As an integral part of our administrative backbone, you'll be instrumental in maintaining our high standards of efficiency and professionalism. We value proactive problem-solvers who thrive in fast-paced settings and bring exceptional attention to detail.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare and edit confidential documents, reports, and correspondence with precision
- Serve as primary point of contact for internal/external stakeholders via phone, email, and in-person
- Oversee office inventory, procurement, and vendor relationships for optimal resource management
- Implement and maintain digital filing systems for 100% document accessibility
- Coordinate cross-departmental projects and track critical deadlines using project management tools
- Assist in onboarding new hires and ensure smooth office transitions
Qualifications
- Associate's degree or equivalent professional experience (3+ years in administrative support)
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Proven experience with calendar management, travel coordination, and expense reporting
- Exceptional written/verbal communication and interpersonal skills
- Ability to handle confidential information with discretion and professionalism
- Strong organizational skills with demonstrated ability to prioritize competing tasks
- Experience with office management software (e.g., Asana, Trello, or similar)
- Must be authorized to work in the United States immediately