Job Description
Join our dynamic team in Boston as a key administrative support professional. We're seeking a highly organized individual to streamline operations for our fast-paced financial services firm. This immediate opening offers competitive compensation, comprehensive benefits, and growth opportunities within a collaborative environment.
Why you'll love working here: Modern downtown office, flexible work arrangements, and a culture that values work-life balance.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Prepare and edit confidential documents, reports, and correspondence
- Oversee office inventory management, procurement, and vendor relationships
- Act as primary point of contact for internal and external communications
- Coordinate cross-departmental projects and maintain digital filing systems
- Process expense reports and assist with budget tracking
- Support onboarding processes and new hire orientation
Qualifications
- Associate's degree or equivalent administrative experience
- Minimum 3 years in executive support or office management
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to handle sensitive information with discretion
- Strong problem-solving and time management abilities
- Experience with office management software (e.g., Asana, Trello)