Job Description
Join our dynamic team at Global Innovations Group as an Administrative Assistant and kickstart your career in a fast-paced, supportive environment! We're seeking a detail-oriented individual with a passion for organization to provide essential administrative support across multiple departments. Enjoy a flexible schedule with core business hours (9 AM - 5 PM) and hybrid work options (3 days in-office, 2 remote). This entry-level role offers growth opportunities and comprehensive training to help you thrive.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for leadership teams
- Handle incoming communications via phone, email, and digital platforms with professionalism
- Maintain accurate filing systems (physical/digital) and ensure document confidentiality
- Prepare, edit, and distribute correspondence, reports, and presentations
- Assist with onboarding processes, including new hire paperwork and orientation
- Coordinate office logistics including supply inventory, equipment maintenance, and vendor communications
- Support departmental projects with data entry, research, and administrative tasks
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of administrative or customer service experience (internships acceptable)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced setting
- Proactive problem-solving approach and adaptability
- Flexibility to work occasional evenings for team events (minimal)