Job Description
Join our dynamic team as a key Administrative Assistant in the heart of Oakland! We're seeking a highly organized professional to support our fast-paced office environment. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for growth within a forward-thinking organization. If you excel at multitasking, possess exceptional communication skills, and thrive in collaborative settings, we encourage you to apply.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Oversee office supply inventory, procurement processes, and vendor relationships
- Assist with onboarding new employees and maintaining personnel records
- Support event planning and coordination for company functions
- Perform data entry and maintain accurate digital filing systems
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Proven ability to handle confidential information with discretion
- Experience managing calendars and coordinating complex schedules
- Ability to work independently and prioritize multiple tasks effectively