Job Description
Join our dynamic team at Innovate Solutions Group in Oakland as an Administrative Assistant and become the backbone of our fast-paced office environment. We're seeking a highly organized professional to ensure seamless operations, manage communications, and support our executive team. This is a fantastic opportunity to grow your career in a collaborative, forward-thinking company with competitive benefits and a commitment to work-life balance.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for executives
- Handle incoming communications via phone, email, and in-person with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Oversee office inventory, supply management, and vendor relationships
- Coordinate travel arrangements and expense reports for staff
- Support onboarding processes and maintain employee records
- Act as primary point of contact for internal and external stakeholders
Qualifications
- 3+ years of administrative experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Experience handling confidential information with discretion
- Associates degree or equivalent professional certification preferred
- Knowledge of office management systems and procedures