Job Description
Join our dynamic team as an Administrative Assistant at Global Solutions Inc., where precision meets efficiency in the heart of Philadelphia. We're seeking a detail-oriented professional to support our operations through exceptional administrative and data entry support. In this pivotal role, you'll ensure seamless office workflows while maintaining the highest standards of accuracy and confidentiality. Enjoy a competitive salary, comprehensive benefits package, and opportunities for professional growth in a collaborative environment.
Responsibilities
- Perform high-volume data entry with 99%+ accuracy, updating and maintaining critical databases
- Manage calendars, schedule appointments, and coordinate complex logistics for executives
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Process invoices, expense reports, and purchase orders with meticulous attention to detail
- Provide comprehensive administrative support including filing, scanning, and document management
- Act as primary point of contact for internal and external stakeholders
- Assist in onboarding processes and maintain employee records
Qualifications
- Minimum 2 years of administrative experience with proven data entry expertise
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional typing speed (65+ WPM) with 10-key numeric pad skills
- Strong organizational abilities with demonstrated attention to detail
- Ability to handle confidential information with discretion and integrity
- Associate's degree in Business Administration or related field preferred
- Experience with CRM systems (e.g., Salesforce) a significant advantage