Job Description
Join our dynamic team in Long Beach as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our executives and maintain seamless office workflows. This immediate opening offers a competitive salary, comprehensive benefits, and the opportunity to grow within a forward-thinking organization. If you excel in multitasking, communication, and problem-solving, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Organize and maintain electronic/digital filing systems
- Coordinate office logistics, including inventory management and vendor relationships
- Assist with budget tracking and expense report processing
- Support onboarding processes for new team members
Qualifications
- Associate's degree or equivalent administrative experience
- 3+ years in administrative support or office coordination
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to prioritize tasks and manage competing deadlines
- Discretion and confidentiality handling sensitive information
- Experience with office management software (e.g., Asana, Trello)