Job Description
Join our dynamic team at CityScape Solutions as a Full-Time Administrative Assistant in Jacksonville, FL! We're seeking a detail-oriented professional with exceptional organizational skills to support our growing operations. Enjoy a flexible schedule while making a tangible impact in our collaborative work environment. This role offers competitive compensation, comprehensive benefits, and opportunities for professional growth. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics
- Handle confidential correspondence, documents, and sensitive information with discretion
- Process invoices, expenses, and financial transactions using accounting software
- Coordinate office operations, including supply inventory and vendor relationships
- Prepare detailed reports, presentations, and meeting materials
- Serve as primary point of contact for internal and external stakeholders
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- Associate's degree in Business Administration or related field (equivalent experience accepted)
- 3+ years of administrative support experience in professional environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with proven time-management expertise
- Ability to prioritize tasks and adapt to changing priorities
- Experience with office management systems (e.g., Salesforce, Asana)