Job Description
Join our dynamic team as an Administrative Assistant in Portland, OR! We're seeking a highly organized professional to provide seamless support to our executives and team members. This immediate opening offers a competitive salary, comprehensive benefits, and a collaborative work environment in the heart of downtown Portland.
Why Join Us? Enjoy flexible scheduling, professional development opportunities, and a culture that values work-life balance. Our modern office features stunning city views and a supportive team dedicated to excellence.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office operations including inventory management, vendor coordination, and facility maintenance
- Act as primary point of contact for internal and external stakeholders, ensuring timely communication
- Process invoices, expense reports, and financial documentation with precision
- Organize and maintain digital filing systems ensuring data security and accessibility
- Coordinate team meetings and events, including logistics and minute-taking
Qualifications
- Minimum 3 years of administrative support experience in a professional environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Proven ability to handle confidential information with discretion
- Experience with calendar management and complex scheduling
- Associate's degree or equivalent professional certification preferred