Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant and become the backbone of our operations! We're urgently seeking a highly organized professional to manage daily office functions, support executive teams, and ensure seamless workflow in our fast-paced Virginia Beach headquarters. This immediate opening offers a competitive salary package, comprehensive benefits, and room for growth within a supportive environment. If you thrive in detail-oriented settings and excel at multitasking, apply today to secure your spot in this high-impact role!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive staff
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional documents and correspondence
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate office logistics including inventory management and vendor relationships
- Support budget tracking and expense report processing
- Act as primary liaison between departments and external stakeholders
Qualifications
- Minimum 3 years of administrative support experience in corporate settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Associates degree or equivalent professional certification required
- Experience with office management software (e.g., SAP, Salesforce)
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach with attention to detail