Job Description
Join our award-winning team at Bluegrass Professional Services as an Executive Administrative Assistant. We're seeking a highly organized professional to support our C-suite executives and coordinate critical office operations. Enjoy competitive benefits, modern downtown workspace, and growth opportunities in Louisville's thriving business district. Be the backbone of our organization while advancing your career in a supportive, dynamic environment.
Responsibilities
- Manage executive calendars and coordinate complex meeting schedules
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee office supply inventory and vendor relationships
- Coordinate domestic/international travel arrangements and expense reports
- Act as primary liaison between executives and department heads
- Implement and maintain digital filing systems
- Support onboarding processes for new team members
Qualifications
- Associate's degree in Business Administration or equivalent experience
- Minimum 3 years executive support experience
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Strong project management and multitasking capabilities
- Experience with scheduling tools (e.g., Calendly, Doodle)
- Professional demeanor with polished business etiquette