Job Description
Join our dynamic team at Executive Solutions Group as an Administrative Assistant in Seattle's vibrant downtown core. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This immediate opening offers competitive compensation, comprehensive benefits, and a collaborative work environment. If you thrive in fast-paced settings and excel at multitasking, apply now to become an integral part of our award-winning organization.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Oversee office inventory, procurement, and vendor relationships for supplies/services
- Coordinate cross-departmental meetings, take minutes, and implement action items
- Act as primary point of contact for internal and external communications
- Maintain digital and physical filing systems with meticulous attention to detail
- Support HR functions onboarding processes and employee records management
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years experience in executive support or administrative roles
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Strong organizational skills with demonstrated project coordination experience
- Ability to thrive under pressure while maintaining composure
- Valid Washington State driver's license preferred