Job Description
Join our dynamic team at Cleveland City Solutions as an Administrative Assistant and become the backbone of our operations. We're seeking a highly organized professional to support our growing department in downtown Cleveland. This full-time, immediate-hire position offers competitive compensation, comprehensive benefits, and the opportunity to make a tangible impact in our community.
As the first point of contact for internal and external stakeholders, you'll ensure seamless office operations while supporting our mission to deliver exceptional public services. If you're a detail-oriented individual with a passion for efficiency and community engagement, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements for department leadership
- Process confidential documents, maintain filing systems, and ensure data accuracy across all records
- Assist with onboarding processes, including new hire paperwork and equipment setup
- Coordinate departmental communications via email, phone, and internal messaging platforms
- Prepare and distribute reports, presentations, and correspondence using Microsoft Office Suite
- Manage office inventory, procurement requests, and vendor relationships for supplies
- Support event planning and logistical coordination for departmental meetings and community outreach
Qualifications
- Minimum 3 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize multiple competing deadlines
- Strong written and verbal communication skills with customer service focus
- Experience handling confidential information with discretion and professionalism
- Associate's degree in Business Administration or related field preferred
- Ability to work independently with minimal supervision while maintaining team collaboration