Job Description
Join our dynamic team at Louisville Community Services as an Administrative Assistant and become the backbone of our local operations. We're seeking a detail-oriented professional to support our mission of enhancing community well-being through efficient administrative management. This immediate opening offers a stable career path with competitive benefits and growth opportunities in Louisville's vibrant service sector. Help us streamline daily operations while making a tangible impact on our community's success.
Responsibilities
- Manage office calendars, coordinate meetings, and handle travel arrangements for department heads
- Process incoming communications via phone, email, and in-person inquiries with exceptional professionalism
- Maintain digital and physical filing systems ensuring 100% compliance with record-keeping protocols
- Prepare correspondence, reports, and presentation materials using Microsoft Office Suite
- Coordinate facility maintenance, supply inventory, and vendor relationships
- Support community event logistics and volunteer coordination efforts
- Assist with payroll processing and expense report reconciliation
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of administrative support experience in a local government or nonprofit setting
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage confidential information with discretion
- Strong organizational skills with attention to detail in high-volume environments
- Experience with scheduling tools (e.g., Calendly) and office management software
- Valid Kentucky driver's license and reliable transportation