Job Description
Join our dynamic team at Oakland Business Solutions as an Administrative Assistant and become the backbone of our thriving operations. We're seeking a highly organized professional to deliver exceptional office support in our fast-paced downtown Oakland environment. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative setting. If you excel at multitasking, possess impeccable communication skills, and thrive in a customer-focused environment, we encourage you to apply today.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications including calls, emails, and correspondence
- Process invoices, manage expense reports, and maintain financial records
- Coordinate office supplies inventory and equipment maintenance
- Prepare professional documents, presentations, and reports using Microsoft Office Suite
- Support onboarding processes and maintain employee records
- Assist with special projects and event coordination as needed
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Experience with office management systems (e.g., Salesforce, QuickBooks)
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach with attention to detail
- Valid California driver's license preferred