Job Description
Join our innovative team at Pinnacle Business Solutions as a full-time Administrative Assistant with flexible scheduling options. We're seeking a dynamic professional to support our Tucson operations with exceptional organizational skills and a proactive approach. Enjoy a hybrid work model with core hours (9 AM - 3 PM) and flexible morning/evening scheduling to accommodate your lifestyle. This role offers growth opportunities in a collaborative environment where your efficiency directly impacts our success.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Process expense reports and vendor invoices with precision and timeliness
- Compose and edit professional communications, presentations, and reports
- Coordinate travel arrangements and logistics for international and domestic trips
- Implement and maintain digital filing systems for confidential documents
- Serve as primary liaison for internal and external stakeholders
- Facilitate onboarding processes for new team members
Qualifications
- Associate's degree or equivalent certification in Business Administration
- 3+ years of progressive administrative experience in corporate settings
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities in fast-paced environments
- Experience with CRM systems (Salesforce preferred)
- Valid Arizona driver's license with clean record
- Flexibility to work occasional evenings for client events