Job Description
Join our dynamic team at Innovate Solutions Inc. as an Administrative Assistant and launch your career in office support! We're seeking a motivated individual with no prior experience to provide essential administrative support in our fast-paced San Jose, PA office. This full-time position offers comprehensive training and a clear path for growth within our organization. If you're organized, detail-oriented, and eager to learn, we want to meet you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with strict confidentiality
- Assist with office supply inventory and equipment maintenance
- Support event planning and travel arrangements for staff
- Perform data entry and basic bookkeeping tasks
- Collaborate with team members to ensure smooth daily operations
Qualifications
- High school diploma or equivalent (required)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational and time-management skills
- Excellent written and verbal communication abilities
- Attention to detail and accuracy in all tasks
- Ability to multitask and prioritize work effectively
- Positive attitude and willingness to learn new systems
- Reliable transportation to our San Jose, PA location